Virtual Practice Management

Innovative Digital Tools for Growing Practices Built for Healthcare in Australia

Running a modern medical practice means balancing patient care with technology, administration, and compliance. At Practice Media, we provide Virtual Practice Management solutions that bring everything together helping you upgrade systems, simplify workflows, and stay ahead in today’s digital-first healthcare environment.

About Us

Simplifying the Business of Healthcare, So You Can Focus on Patients

At Practice Pro Solutions, we take the stress out of managing your practice so you can stay focused on what matters most—patient care. Our Virtual Practice Management services bring together HR coordination, compliance, technology, and administration under one streamlined system.

Dedicated HR & Admin Support – From onboarding doctors, nurses, and receptionists to approving timesheets and creating rosters, we manage the people side of your practice with professionalism and care.
Seamless Onboarding & Documentation – We prepare contracts, offer letters, policies, and employee handbooks keeping both digital and hardcopy records safe, secure, and compliant.
Compliance Made Easy – With PRODA and Cubiko registrations, we ensure patients are correctly set up for MyMedicare, meeting requirements while helping your practice and patients access incentive benefits.
Technology & Systems Management – From opening and closing doctor sessions to updating profiles in Best Practice, we handle the backend so your team runs smoothly without disruption.

Our Services

Virtual Practice Management Made Easy

Running a medical practice means juggling patients, staff, compliance, and admin. Our Virtual Practice Management services simplify operations, reduce stress, and give you the support you need to focus on delivering outstanding care.

HR & Staff Management

01

We handle staff rosters, timesheet approvals, and onboarding of new doctors, nurses, and reception staff—keeping your team organised and supported from day one.

Compliance & Documentation

02

From offer letters and contracts to privacy and social media policies, we create and maintain all essential employee documents, ensuring compliance and a professional workplace.

Patient Registration (MyMedicare)

03

We take care of registering eligible patients through PRODA and Cubiko, ensuring they receive Medicare incentive benefits while keeping your records up to date.

System Access & Setup

04

We manage access to software like Best Practice, update doctor profiles, and integrate tools so your team can work seamlessly without interruptions.

Session & Workflow Management

05

Opening and closing doctor sessions, updating records, and maintaining smooth workflows—so your clinic runs efficiently every day.

Ongoing Virtual Support

06

Whether it’s admin, compliance, or staff coordination, our virtual team provides reliable support that grows with your practice’s needs.

Who We Help

Virtual Support for Practices That Put Patients First

Our Virtual Practice Management services are designed for healthcare providers and clinics that need reliable, efficient, and stress-free support.

GPs & Medical Clinics

From small practices to busy medical centres, we streamline operations so doctors and staff can focus on patient care.

Allied Health & Specialists

Physiotherapists, psychologists, and specialists benefit from our admin support helping you stay organised and compliant while serving more patients.

Nursing & Reception Teams

We support frontline staff with rostering, timesheets, documentation, and system access so they can work more efficiently.

How Our Virtual Practice Management Works

Understand Your Practice

01

We start by learning about your clinic, your staff, and your unique challenges so we can provide solutions that truly fit.

Set Up & Streamline

02

From staff rostering to patient registration systems, we put the right processes and tools in place to keep everything running smoothly.

Ongoing Virtual Support

03

Our team manages the daily admin approvals, documentation, compliance, and more so your practice operates stress-free.

Grow Together

04

As your clinic expands, we adapt our services to support new doctors, patients, and systems helping you grow without extra pressure.

Seamless, Reliable, Stress-Free.

Why Choose Practice Pro Solutions?

At Practice Pro Solutions, we know that running a medical practice isn’t just about patient care it’s also about keeping operations smooth, staff supported, and compliance on track. Our Virtual Practice Management services take the pressure off your admin team so your clinic can run with confidence.

Healthcare-Focused Support – Receive a competitive, fair price for the true worth of your practice.
Efficient & Reliable – Daily tasks like timesheets, onboarding, and session management handled with precision.
Compliance Covered – Stay on top of employee documentation, policies, and Medicare requirements without the stress.
Smooth Workflows – Integrated systems and clear processes that keep your clinic running seamlessly.
Flexible & Scalable – Whether you’re a solo GP or a growing medical centre, our services adapt as your practice evolves.
More Time for Patients – With admin off your plate, you and your team can focus on delivering better care.

FAQ

Need to Know About Virtual Practice Management

Why choose Practice Pro Solutions?
Because we specialise in healthcare admin—our team understands the unique needs of GPs and medical centres.
How do your services save costs?
We reduce the need for extra in-house staff, streamline workflows, and minimise errors that can cost your practice money.
Are your solutions tailored for Australian practices?
Yes, everything we do is designed around Australian healthcare systems, compliance, and patient needs.
Can you help with compliance?
Absolutely. From Medicare registrations to employee policies, we ensure your clinic stays compliant without the stress.
Help with patient engagement?
We handle patient registrations, MyMedicare processes, and smooth communication so staff can focus on care.
What makes you different from other providers?
We’re healthcare-focused, detail-driven, and scalable providing flexible support that grows with your practice.